Data privacy

PEACEWOMEN ACROSS THE GLOBE'S DATA PROTECTION POLICY

Version as of 1 September 2023

The responsible handling of personal data is a matter of great importance to PeaceWomen Across the Globe; we take the security and protection of your data against unauthorised access very seriously. PeaceWomen Across the Globe adheres to the Federal Data Protection Act and provides information on the collection, processing and use of personal data.

According to Switzerland’s Federal Data Protection Act, the general data protection provisions of the EU and other laws and standards, all information about an identified or identifiable person requires the explicit consent of these persons in order for personal data to be processed and published. PeaceWomen Across the Globe strictly adheres to these regulations and obtains the consent of all individuals concerned. 

General information: personal data

When you subscribe to the PeaceWomen Across the Globe newsletters or make a donation, you provide PeaceWomen Across the Globe with personal information that is stored electronically. This will be used exclusively for PeaceWomen Across the Globe’s purposes. In order to maintain contact, it may be necessary to pass on extracts of this data to a service provider commissioned by us (database, e-newsletter mailing, printing house, telecommunications provider). Our service providers are subject to Switzerland’s Data Protection Act and may not use or disclose the information for any other purpose. Apart from this, PeaceWomen Across the Globe will not pass on any personal data to third parties.

PeaceWomen Across the Globe stores personal data in an external CRM database located in Switzerland. Access is only permitted for persons at the International Office and for the person in charge of technical support. 

Here you can see all our external contractors and their location:

  • Convera (Switzerland): Payments to partner organisations

  • Cura (Germany): Database for donations, gifts

  • Cyon (Switzerland): website host

  • Druckerei Graf AG (Switzerland): Printing and preparation of mass mailing of annual report

  • Länggass Druck AG (Switzerland): Printing and preparation of mass mailing of print newsletter

  • Rapidmail (Germany): Dispatch of electronic newsletter

  • Swisscom (Switzerland): Host of email server

Postal and electronic correspondence 

A person who communicates a postal address to PeaceWomen Across the Globe can be informed regularly by post about PeaceWomen Across the Globe‘s current topics, unless this is expressly not requested.

Whoever communicates an email address to PeaceWomen Across the Globe can receive information (such as event announcements) by email. However, regular sending of the e-newsletter is only possible with the additional consent of the interested person (opt-in). Each newsletter contains a clearly visible link with which users can easily unsubscribe at any time. 

PeaceWomen Across the Globe assumes that persons who communicate with PeaceWomen Across the Globe by email are aware of and agree to the data privacy-related terms and conditions of their e-mail provider.

For emails, PeaceWomen Across the Globe uses the provider Swisscom AG, whose servers operate in Switzerland. 

Donations

PeaceWomen Across the Globe is monitored and audited by two independent bodies – ZEWO (Zentralstelle für Wohlfahrtsunternehmen, the Swiss certification body for non-profit, fundraising organisations) and the external auditors BDO.

The ZEWO seal of approval represents the conscientious handling of donations and guarantees that donations are used for their intended purpose, effectively and economically. PeaceWomen Across the Globe has held the ZEWO seal of approval since 2013 and was recertified at the end of 2018 for the period 2019-2023. The recertification process will begin at the end of 2023.

The annual accounts are audited every year by BDO AG, the independent auditors. They comply with Swiss law and the statutes of PeaceWomen Across the Globe. The financial statements are prepared in accordance with Swiss GAAP FER 21 and the Swiss Code of Obligations and are presented in Swiss francs. The PeaceWomen Across the Globe Annual General Assembly approves the annual accounts and audit report every year. Both can be viewed on the PeaceWomen Across the Globe website. 

Transparency

The handling of public funds and donations requires a high degree of diligence. In order to maintain and preserve the trust of taxpayers and donors, PeaceWomen Across the Globe attaches great importance to transparency. PeaceWomen Across the Globe does not accept donations or any other funds from private individuals, companies or institutions that, as far as can be seen, could impair our independence or infringe our values.

In the PeaceWomen Across the Globe annual report and in the appendix to the annual financial statements, which can be viewed in the audit report, information on the transparency of the organisation is published every year, in addition to information on the operating account and balance sheet. For example, PeaceWomen Across the Globe reports the expense allowances paid to volunteer members of the Board of Directors. In addition, PeaceWomen Across the Globe provides information on the extent of volunteer and voluntary work and on the proportion of project work and administrative work.

The 1000 PeaceWomen

The global network of the 1000 PeaceWomen who were nominated for the 2005 Nobel Peace Prize are at the origin of PeaceWomen Across the Globe. They explicitly agreed to their story being published in the book and on the PeaceWomen Across the Globe website.

PeaceWomen Across the Globe strictly adheres to the Swiss Data Protection Act and the general data protection regulations of the EU. This means that all information about an identified or identifiable person requires the explicit consent of these persons to the processing of their personal data. 

Website and social media

The PeaceWomen Across the Globe website is hosted by Cyon, which is based in Switzerland. The IP address of visitors to the website is neither processed nor stored. By visiting this website, automatic data is stored in log files for a maximum period of 24 hours and then deleted by Cyon. Logfiles are used for stable operation and security and not as a tracking mechanism of visitors; Cyon Privacy policy. Anonymised data is collected via Matomo, according to European data protection standards. This does not offer the possibility to track or identify visitors.

PeaceWomen Across the Globe as the operator of https://1000peacewomen.org/en disclaims any responsibility for the privacy practices of third-party websites linked to its website. The use of external links on the website is at the user's own risk.

PeaceWomen Across the Globe uses Google Analytics, a web analytics service provided by Google, to analyse its website. In this analysis, the website visitors remain anonymous and PeaceWomen Across the Globe does not receive any personal data.

PeaceWomen Across the Globe uses these social media; Meta (Facebook, Instagram), Google (YouTube) and LinkedIn; Meta privacy policy, Google privacy policy and LinkedIn privacy policy. PeaceWomen Across the Globe does not use plug-ins from these providers.

Cookies

Cookies are used on PeaceWomen Across the Globe’s website. These are small text files that are stored on the devices used when you call them up in order to evaluate impersonal usage data (e.g. language selection). PeaceWomen Across the Globe uses both session cookies, which expire after the end of the session, and permanent cookies, which only expire after three months or after manual deletion. Cookies can be deleted and deactivated at any time in the browser settings. 

Rights of persons concerned

Data subjects have the right to obtain information about the personal data processed about them and the purpose of the data processing (Art. 25 Federal Act on Data Protection, FADP), the right to have their personal data corrected and to have it deleted or restricted (Art. 32 FADP), the right to object to the processing, the right to take legal action before a competent supervisory authority (Federal Public Information and Data Protection Commissioner, FDPIC), and the right to have the personal data they have submitted handed over or transferred (Arts. 28 and 29 FADP). It should be noted that conditions and exceptions apply to these rights. To the extent legally permissible or necessary, PeaceWomen Across the Globe may refuse requests to exercise these rights. In addition, personal data may have to continue to be stored or processed despite requests to delete or restrict processing for legal reasons.

In the case of requests concerning the exercise of rights by the data subject, the principles of personal data processing apply to the processing of personal data.

Right to information

We are happy to provide information about the use of your data at any time. Please address your questions regarding data protection in writing to info@1000peacewomen.org or by post. Telephone inquiries regarding data protection will not be processed.

Postal address:

PeaceWomen Across the Globe

Bollwerk 39

3011 Bern

Switzerland